Event & wedding rentals
Know exactly what is going where, and when it comes back.
Tables, chairs, linens and tents all have to be at the right place on the right day, then come back in the right count. We give you a calendar that tracks every item and a quote that customers can build themselves.
What we set up
A package builder customers enjoy
Couples and planners pick a date, choose items or a package, see live availability and prices, and send a quote request or pay a deposit, all from their phone.
Pull lists and delivery runs
Each event gets a pull list for the warehouse, a delivery and pickup window, crew and truck, and a checklist at return, so counts are right before the next event goes out.
Damage and loss, handled fairly
Condition and count checks at pickup, photos for stained linens or broken pieces, and automatic damage or loss charges based on your price list.
Where this business gets hard
Counts that drift over a busy season
Chairs, linens and place settings come back a few short or broken, and nobody notices until the next event is short. A count at pickup and a running inventory catch it while it can still be billed.
Truck loading, routes and delivery windows
Everything has to be on the right truck in the right order and arrive before setup. A tent crew, a linen run and a table drop for the same venue all need to be coordinated.
Stains, breakage and cleaning costs
Linens come back with wine, wax and candle damage, and china chips. A clear damage price list, quoted up front, keeps it from feeling like a surprise.
Tents, power and venue rules
Tents often need anchoring plans, permits or a site visit. Rules for tents and fire safety vary by city and venue, and the owner stays responsible for confirming what applies.
Set up for the way you work
Not every event & wedding rentals business runs the same way. We adjust the setup to fit yours.
- Tables, chairs and linens
- High volume, low price per item, and very large counts. The winning habits are pull lists, bundles and fast count checks at return.
- Tents and staging
- Fewer items, large setup crews, site walks and weather plans. Deposits are larger and the schedule depends on crew availability.
- Wedding and decor rental
- Arches, lounge sets, centerpieces and china. Items are fragile and one-of-a-kind, so photos and condition notes matter, and customers often want a design consult.
- Corporate and venue accounts
- Repeat customers who need a standing price list, a purchase order and monthly invoicing. A venue partner may send you a steady stream of events.
Busy seasons and slow ones
Spring through early fall, plus the holiday party season, is the rush, and weddings book many months ahead. January through March is the quiet period. Deposits on early bookings lock in the year, reminders confirm guest counts and delivery details a couple of weeks before, and off-season offers on corporate or backyard parties keep trucks and crew working. Hire seasonal crew early, and schedule them by event load.
What your customers ask before they book
Your AI assistant and website are set up to answer these before anyone has to call.
- Is my date available, and what is the deposit to hold it?
- Is delivery, setup and pickup included, and when do you arrive?
- How many chairs, tables and linens do I need for my guest count?
- What happens if the count changes or the weather turns?
- What are the charges for damage, stains or missing items?
- Do you need a site visit or power for the tent?
Common mistakes we help you avoid
- Taking on a second event with the same inventory before the first one is counted back in.
- Quoting a package without delivery, labor and damage terms, then fighting about them later.
- Accepting a headcount once and never confirming it near the date.
- Keeping inventory on a spreadsheet nobody updates after returns.
See it working
Click through a sample event & wedding rentals website, then see the owner dashboard behind it.
How it works
- Step 1
Tell us about your business
A short call or the free AI check-up. No jargon.
- Step 2
We set it up
Your site, customer system and assistant, with your branding and your data.
- Step 3
You go live
We train you and your team, then keep everything running.
Under the hood
Pricing
One price: $349/month plus a one-time $750 setup. It includes your website, customer system, AI receptionist, hosting and support. Non-profits save 35%.
See where AI fits your business
Five minutes, free, and written in plain English.
Start the AI check-up