Commercial cleaning & janitorial
Win the walkthrough, then keep every building clean and on schedule.
Office managers pick a cleaner they trust after a quick walkthrough and a clear scope. We build a site that explains your services and books site walkthroughs, and a back end that keeps contract sites, checklists, crew schedules, supplies and recurring invoices organized so nothing slips between shifts.
What we set up
Walkthrough requests and clear scopes
A prospect describes the building type, rough size, cleaning frequency and preferred shift, then requests a site walkthrough. The AI assistant answers practical questions and books the walkthrough. It never quotes a price or promises availability, because your team prices after seeing the space. Leads route to your estimator with a follow-up reminder.
Sites, checklists and crew schedules
Each contract site has its own task checklist, QA photos, schedule by building and shift, supply list and notes. Crews check off tasks, flag problems and attach photos. After-hours access is tracked with a simple status such as Code on file, and the actual keys, alarm codes and entry details stay in your own secured records, never in chat or on a public page.
Inspections, complaints and recurring invoices
Log site inspections and customer complaints with a follow-up owner and due date, keep crew background checks, insurance and bonding documents current with renewal reminders, and send recurring monthly invoices tied to each contract.
Where this business gets hard
Missed shifts and no-shows lose contracts
One missed night can put a contract at risk. Schedules by building and shift, a backup list and a check-in at the start of each shift help you see a gap before the customer does.
Customers want proof the work was done
A checklist with timestamps and a few QA photos answers a complaint quickly and shows the customer what was cleaned.
Keys and alarm codes are a liability
Access details should live in a restricted place, tracked by who holds them. Staff see Code on file, not the code, and the status changes when a crew member leaves.
Insurance and screening documents expire
Crew background checks, insurance certificates and bonding paperwork all have dates, and customers often ask for them. Renewal reminders keep them current.
Set up for the way you work
Not every commercial cleaning & janitorial business runs the same way. We adjust the setup to fit yours.
- Small office and retail cleaning
- Short nightly or weekly visits, one crew lead per site and simple checklists. Booking a walkthrough and sending a clear proposal matter most.
- Medical and dental office cleaning
- Stricter task lists, color-coded supplies by area and documented training. Your own protocols and the customer's rules lead the checklist, and we do not claim any certification.
- Industrial and warehouse cleaning
- Larger floors, equipment, early shifts and safety steps. Site-specific notes and incident logs matter more than a simple checklist.
- Day porter and event cleanup
- On-site staff during business hours, or one-time cleanups after events. Scheduling by shift and quick one-time invoicing are the core.
Busy seasons and slow ones
Many offices and schools ask for deep cleaning or floor care in late summer, around the new year and over holidays when buildings are quiet. Schools and some businesses slow down during breaks, and contracts can change at fiscal year start. Weather can bring more floor and mat cleaning. We can set up reminders for periodic services such as stripping and waxing floors, carpet cleaning dates and contract renewals ahead of time.
What your customers ask before they book
Your AI assistant and website are set up to answer these before anyone has to call.
- Can someone walk through our building and explain what cleaning would involve?
- How often can you clean, and can you work after hours?
- Are your crews background checked, insured and bonded?
- Who has keys and alarm codes to our building, and how are they handled?
- What happens if something is missed or damaged?
- How does billing work, and is there a long contract?
Common mistakes we help you avoid
- Texting or emailing alarm codes and key locations instead of keeping them in a restricted record.
- Quoting a flat price before seeing the space, then absorbing the extra work.
- Letting insurance certificates or background-check records lapse without a reminder.
- Handling complaints in personal texts with no owner, due date or record of the fix.
Insurance, screening and chemical rules vary
Business licensing, workers' compensation, insurance and bonding requirements, background-check rules, and chemical handling and labeling rules vary by state and sometimes by city, and customers may set their own requirements. We build the steps around your own policies. We do not certify compliance. You stay responsible for meeting the rules that apply to your work, for your crew screening, and for who has access to a customer's building.
See it working
Click through a sample commercial cleaning & janitorial website, then see the owner dashboard behind it.
How it works
- Step 1
Tell us about your business
A short call or the free AI check-up. No jargon.
- Step 2
We set it up
Your site, customer system and assistant, with your branding and your data.
- Step 3
You go live
We train you and your team, then keep everything running.
Under the hood
Pricing
One price: $349/month plus a one-time $750 setup. It includes your website, customer system, AI receptionist, hosting and support. Non-profits save 35%.
See where AI fits your business
Five minutes, free, and written in plain English.
Start the AI check-up