Tutors, music teachers & dance studios
Fewer scheduling texts. More time teaching.
Lessons run on recurring slots, make-ups and parents who want to know what happened. We take care of the scheduling and billing, so you can focus on the student in front of you.
What we set up
Recurring lessons that schedule themselves
Weekly slots hold a student's time, cancellations follow your policy, and make-up credits are tracked so nobody has to remember who is owed a lesson.
Billing parents expect
Monthly or term tuition and class packs bill automatically, with sibling discounts, recital and registration fees, and a reminder when a card fails.
A parent portal with progress notes
Parents see the schedule, pay invoices and read short lesson notes or practice goals. Dance studios add class levels, costume orders and recital sign-ups.
Where this business gets hard
Make-ups turn into a second job
When a lesson is canceled, someone has to decide whether it is owed, find a new slot and remember it. Credits with expiry dates and a clear rule keep this off your plate.
Teachers are paid very differently
Some studios pay a percentage of tuition, some pay per lesson and some pay hourly. Pay is only simple if every lesson is recorded against the teacher who taught it.
Families bill in odd ways
Sibling discounts, term tuition, monthly plans, registration fees and costume or recital fees all land on one household. One missed line makes the whole invoice wrong.
Rooms and instruments limit the schedule
A piano room, a mirrored studio or one drum kit can only hold one lesson at a time. The schedule has to check the room, not just the teacher.
Set up for the way you work
Not every tutors, music teachers & dance studios business runs the same way. We adjust the setup to fit yours.
- Private lessons (music or tutoring)
- One teacher, one student, a recurring weekly slot. Make-up credits and a cancel window matter most, and some lessons happen at the student's home or online.
- Group classes and dance studio
- Levels, ages, class sizes and a season that ends in a recital. Registration by term, costume orders and a rehearsal calendar come with it.
- Learning center or test prep
- Small groups, subject by subject, and parents who want progress updates. Session packs and goal tracking are common.
- Online or hybrid tutoring
- Sessions happen by video, with a link in each reminder. Time zones, recording permission and who is allowed in the session matter.
Busy seasons and slow ones
Enrollment usually peaks in late summer and early fall, with a second wave in January. Test prep spikes before exam dates, and dance studios build toward a spring recital. Summer is often the slowest stretch, so camps, short courses or a lesson-pack offer fit there. Reminders for new-term enrollment and waitlists for popular teachers or time slots keep the calendar full through the transitions.
What your customers ask before they book
Your AI assistant and website are set up to answer these before anyone has to call.
- How much are lessons, and are there registration or recital fees?
- What if my child misses a lesson, do we get a make-up?
- Can we try a trial lesson before committing to a term?
- What ages and levels do you teach, and how do you place a new student?
- Do we need our own instrument or materials?
- Do you offer sibling discounts or payment plans?
Common mistakes we help you avoid
- Tracking make-up credits in someone's head, so families and teachers disagree.
- Using one flat rate in the system when pay or tuition differs by teacher, class or length.
- Keeping students' details in teachers' personal phones. Rules vary by state, and the owner stays responsible for protecting children's information.
- Double-booking a room or instrument because only teacher availability was checked.
Working with kids
These businesses serve minors, so we keep student information to what you need, give parents access to their own child's record only, and avoid collecting more than necessary. Background-check and safeguarding rules for staff are your responsibility, and we can add the reminders you want.
See it working
Click through a sample tutors, music teachers & dance studios website, then see the owner dashboard behind it.
How it works
- Step 1
Tell us about your business
A short call or the free AI check-up. No jargon.
- Step 2
We set it up
Your site, customer system and assistant, with your branding and your data.
- Step 3
You go live
We train you and your team, then keep everything running.
Under the hood
Pricing
One price: $349/month plus a one-time $750 setup. It includes your website, customer system, AI receptionist, hosting and support. Non-profits save 35%.
See where AI fits your business
Five minutes, free, and written in plain English.
Start the AI check-up